How to Make a Seating Chart in PowerPoint

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EdrawMax specializes in diagramming and visualizing. Learn from this article to know everything about how to make your seating chart in PowerPoint and easier way. Just try it free now!

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Ever since the world got hit by the pandemic, the local authorities have instructed new guidelines about seating arrangements. In India, the government is instructed to follow a 6-feet distance in public places. Similarly, the United States stated that every public restaurant should follow COVID-19-related guidelines. As a result, several public and personal properties changed how people came and sat at their respective places. This new seating aspect gave rise to people looking to easily make a seating chart and share a seating chart in PPT format with their colleagues.

In this article, we will learn how you can easily make a seating chart in PowerPoint, the easiest way to create a free seating chart, and how EdrawMax should be your go-to tool if you need to share the seating plan in PPT format with your client or colleagues.

Make a Seating Plan in PPT cover

1. How to Make a Seating Chart in PowerPoint

Sharing a seating chart in PPT format serves many purposes, like:

  • It becomes easier for the team to give a presentation easily.
  • It becomes easy for you to share your seating plan ideas with your team.
  • Since you have shared the seating plan in PPT format, you can have different seating plans in one single presentation.

Now that you have seen the importance of sharing the seating chart in PPT format let us show you ways to make a seating chart in PowerPoint.

  • Launch the Application:
  • As the first step of creating a seating plan in PPT, open the application. Go to the start menu and click on the PowerPoint Presentation option to start the program. Alternatively, if you have its shortcut on the desktop or taskbar, use it and launch the application.

  • Open a blank presentation:
  • Once the window is open, you will generally find the title box and text box on the slide. Go to the 'Layout' tab and select the blank option to open a blank presentation without the boxes. You will get a single blank slide ready to draw a seating plan in PPT.

    Make a Seating Plan in PPT

  • Define the border:
  • For the further step of the seating plan in PPT, go to the 'Insert' tab and insert a rectangular box into the blank slide. Then go to the drawing tools format tab and set the sizes in the 'Size' option. Create the sizes to define a reference for real-life measurement. Now enlarge the box and give a border to it. After choosing the box, select the option 'Shape Fill'.

    Now choose white, and set the borders for it by clicking the Shape Outline option.

    Make a Seating Plan in PPT

  • Select shapes and sizes to draw:
  • Now select shapes and sizes to draw the seating arrangements inside an office. Choose your desired rectangular boxes and create the seating arrangement inside the borderlines. Now click the 'Insert' tab. After that, click on the 'Shapes' option. Select the shape you want from the drop-down menu that appears and draw the plan.

    Make a Seating Plan in PPT

  • Save and Print:
  • Finally, you need to save the plan before you exit. Go to the 'File' tab, click on 'Save As' option and provide the file name and the location you intend to save.

As you saw here, even though you can create a seating plan in PowerPoint, the design will not be recommended for professional endeavors. Instead, what you can do here is to create a seating plan in EdrawMax and then export the same plan in PPT format. By doing this, you will have multiple seating plan designs ready with you, and at the same time, EdrawMax will let you have a better presentation right from the drawing screen.

How to Make a Seating Plan in Word:
  • Launch the application;
  • Open a blank presentation;
  • Define the border;
  • Select shapes and sizes to draw;
  • Save and Print.

2. How to Make a Seating Chart in EdrawMax

Now that you have seen the overcomplicated process of creating the seating plan in Word let us show you how quickly and effectively you can draw the same chart in EdrawMax.

Step1 Open EdrawMax & Login

The very first step that you need to follow is to install EdrawMax in your system. Go to EdrawMax Download and download the seating plan software depending upon your operating system. We also have Android and iOS options if you need to use your mobile device to create the seating plans. At the same time, if you need to have remote collaboration, head to EdrawMax Online and log in using your registered email address.

Make a Seating Plan in EdrawMax

Step2 Template Selection

Now that you have logged in, go to 'Building Plan' in diagram-type and click on 'Seating Plan.' The system will open pre-built templates for classroom seating, conference room, restaurant plan, theater seating plan, etc. Head to the 'Template' section on the left side of the tool and type 'Seating Plan.' Check the seating plan template that comes closest to your needs and click on 'Use Immediately' to import the template's content into your EdrawMax canvas. You can customize the contents of the template based on your current requirements.

Make a Seating Plan in EdrawMax

Step3 Create From Scratch

From the EdrawMax homepage, you will find the '+' sign that takes you right to the canvas board, from where you can start designing the seating plan from scratch. Use your technical expertise and the tools offered by EdrawMax to create the seating plan in PPT format.

Make a Seating Plan in EdrawMax

Step4 Select Seating Chart Symbols

Head to the 'Symbol' section in the toolbar and click on 'Predefined Symbol.' Click on 'Floor Plan,' as it will open up several important floor plan symbols, including 'Tables & Chairs,' 'Sofas,' and 'Wall Shell & Structure' symbols. Click on the desired symbols to import them to your library. Learn more seating chart symbols and find symbols you want here.

Make a Seating Plan in EdrawMax

Step5 Add Components

After creating the outline, you can start adding the basic components of the seating plan, like the bar counter, oval dining table, and others. If you are creating a wedding seating chart, you can add the details of the bride and groom. If you are creating a classroom seating chart in PPT format, you can add the classroom details. Depending upon your need and theme, you can modify these symbols without worrying about losing the formatting of the drawing. Then, use toolbars on the top or right side of canvas to change the color, font, size, theme, and more with one click.

Make a Seating Plan in EdrawMax

Step6 Export as PPT File

Once you are satisfied with your seating plan, you can export it into multiple formats, like JPEG, JPG, PNG, PDF, and other Microsoft formats, like MS Word, MS Excel, PPTX, etc. Just back to the main menu, and find "Export" button, You can also share the evauation chart diagram on different social media platforms, like Facebook, Twitter, LinkedIn, etc. Moreover, you can print your seating chart for showing with others.

Make a Seating Plan in EdrawMax

Basically, it is simple to draw a seating chart in EdrawMax, just grab a template and keep customizing, drag and drop professinal evacuation symbols to make your plan better. If you are still confusing about how to draw a seating chart in EdrawMax, just check this seating chart guide, or check the video below.

3. EdrawMax vs. PowerPoint

There are several major differences between EdrawMax and PowerPoint, like:

  • Microsoft PowerPoint is a predominantly presentation tool and cannot be used for creating seating plans. EdrawMax lets you create over 280 different types of diagrams, which you can export into PPT format or can give live presentations.
  • PowerPoint is the best tool to create presentations, but people are more looking forward to having online presentations these days. EdrawMax comes with an online version that lets you easily have remote collaboration with your team.

EdrawMax includes a large number of symbol libraries. You may quickly build any type of diagram with over 26,000 vector-enabled symbols. If you can't locate the symbols you need, you can easily import some images/icons or build your own shape and save it as a symbol for later use. EdrawMax's vector-enabled seating chart symbols can be readily enlarged, reshaped, recolored, and reformatted to meet your needs. Simply go to the 'Symbols' part of EdrawMax and select the 'Predefined Symbol' section from the top toolbar. Hundreds of symbol categories are accessible for you to utilize and incorporate into your evacuation plan.

Moreover, EdrawMax features a large library of templates. We have more than 25 million registered users who have produced thorough Templates Community for each design. Simply go to the left panel's template section and type any template you're looking for into the search bar. It will bring up hundreds of pre-built templates that you may utilize right away to meet your needs.

Make a Seating Chart in PPT:
  • PowerPoint is the best tool to create presentations, but it is hard to create seating chart with beautiful icons or symbols.

  • PowerPoint lacks of substantial free templates and free symbol resources, which can simplify the steps of making seating chart.

  • PowerPoint has limited canvas to make huge seating chart, instead of simple easy seating chart.

Make a Seating Chart in EdrawMax:
  • With built-in templates, you can create the seating chart in just a couple of minutes.

  • You do not have to worry about finding the relative symbols, there are over 26,000 symbols for every field and more resoucres to empower your design.

  • EdrawMax supports to export file into multiple formats, you can create seating chart in EdrawMax, and export as Word, PPT, Excel, and more to meet your needs.

  • EdrawMax has presentation function, with one click, you can show your seating chart in front of others like PowerPoint.

4. Free Seating Chart Software

Unlike PowerPoint, EdrawMax is predominantly designed and created to cater to all of your design needs. Some of the most amazing features of this free seating plan software are:

  • EdrawMax comes with free seating chart examples & templates. You do not need any technical expertise to create seating charts using pre-built templates, as these templates are 100 percent customizable.
  • With this free seating plan software, you can create your seating chart layout in just a couple of minutes.
  • Since you already have access to templates and free symbols, the chances of adding wrong items to the seating chart would be minimal.
  • EdrawMax hosts over 50,000 vector-enabled symbols that are readily available to design any diagram.
  • EdrawMax is a power-packed tool with several features that are important to creating and sharing any seating plan, like wedding seating plans, classroom seating plans, chemistry lab seating plans, floor plans, and more.
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5. Final Thoughts

Seating charts or seating plans are extremely important for seating arrangements. You can surely create a seating plan in PPT format using PowerPoint, but it is not recommended. Based on the steps mentioned above, you saw how easy and efficient it is to create a seating plan in EdrawMax and later export the same seating chart in PPT format.

EdrawMax also lets you give presentations right from the screen, so you do not have to worry about using any other software for your presentation. As you saw in this elaborated guide, creating and sharing a seating chart with EdrawMax is extremely easy as it has several amazing features.

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Seating Chart Complete Guide

Check this complete guide to know everything about seating plan, like seating chart types, seating chart symbols, and how to make a seating chart.

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