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Ideal Recruitment Process Flowcharts for Your Company

> Edraw Example > Ideal Recruitment Process Flowcharts for Your Company
Posted by Allison Lynch | 01/22/2021

A recruitment process flowchart depicts an activity carried out in organizations that involves finding the right person to take up the responsibilities of vacant positions.

recruitment process

Image from Pixabay

Part 1: Introduction

In the recruitment and selection process, HR managers or recruiters need to identify job vacancies, analyze job requirements, receive and review applications from candidates. Then, the most suitable candidate will be selected from the shortlist.

The recruitment process can be hectic, arduous, and time-consuming. Therefore, a recruitment process flowchart is really necessary for recruiters to find the perfect candidates and for candidates to figure out what will happen in each step of the recruitment process.

An ideal recruitment process flowchart (the diagram or visual aid that displays the recruitment steps chronologically) is very vital in assisting human resource recruiters in finding the right person based on merit and relevance with the job. Having an ideal recruitment process flowchart ensures consistency in the recruitment process. It eliminates confusion in the recruitment and selection process and create an incredible experience for the prospective employees to save their time and money.

Now, how can you create an ideal recruitment process flowchart for your company?

Part 2: What is the Recruitment Process?

A recruitment process includes analyzing the requirements of job vacancies, finding candidates, receiving their applications, and selecting the suitable ones to fill the positions.

An ideal recruitment process is a well-defined process that follows different phases to accomplish the candidate recruitment, which includes planning, setting job requirements, searching for suitable candidates, interviewing with management, negotiating, and getting the right candidate.

recruitment management flowchart

Part 3: Several Things You Should Know Before Starting the Recruitment Process

To avoid messing up the hiring process, the human resource recruiter needs to check a couple of things before they can start the process, which involve:

  • Your recruitment goal. What position do you need to fill in the organization? Are you looking for a replacement for a retired, deceased, or resigned employee? Is there a new position in the organization that has no appropriate person? What qualities are expected from the recruited person? You have to outline the hiring needs and layout the recruitment strategies clearly.
  • Timeline of recruitment. Time is a very precious commodity, especially in the business world. The recruiters need to find out how much time to fill the vacancies to avoid wasting time in some part of the process.
  • Recruitment team. The responsibilities in the recruitment process should be divided clearly and it’s better to make sure that every part of the process will be charged by someone in the recruitment team.
  • Cost of the whole process. A budget should be made for the recruitment process. For example, how much money will be spent on advertising, promoting or interviewing?
  • The experience of the interviewee. The experiences of the interviewees on the interview will affect their impressions on your company and you also need to pay attention to how to refuse some interviewees directly or indirectly.

Part 4: The Steps of Recruitment Process

For a successful recruitment and selection process, and ensuring consistency and integrity in the organization, you can follow the steps below.

  • Make a detailed plan
  • In an organization, recruitments give chances to departments to sync staff skill sets to initiatives and goals and also promote departmental and personal growth. Hence the need for proper planning and evaluation of the hiring process ensures the right person for the job is recruited. The plan should include a well-outlined position description (whether it’s a new position or replacement), recruitment strategies for attracting and hiring correctly, an un-bias applicant pool (women, veterans, and persons with disabilities should be well represented). It should also have the advertising means used in the process. All these are done by human resource recruiters in the HR Department.

  • Attract applicants
  • Once the job description is well written, the vacancy can now be availed to the public via social media or career sites such as UCR and the notice boards in institutions. Job fairs and campus visits can also be used to send out the available job opportunities to the word. Moreover, the HR department staff, together with the hiring manager, can approach potential candidates personally after combing through their profiles on professional sites such as LinkedIn.

  • Review and select applicants
  • After the advertising and headhunting are over, applications will be sent to the organization via e-mails or postal mails. Deadlines for sending applications should be clearly outlined in the posts and ads so that you know for sure when to start reviewing the applications. The recruiters or HR managers should give a shortlist of candidates according to the applicants’ qualifications.

  • Do interviews
  • When the shortlist is approved, the applicants get calls for interviews from the organization. One of the most crucial components of the recruitment and selection process is the interview. They are the heart of the recruitment process flowchart. During interviews, the employers and candidates get an opportunity to have a more in-depth communication and confirm the information they have read about each other. Ensure that you are well equipped with the necessary information to evaluate the skills and abilities of the candidate before the interview.

  • Send offers
  • After the interviews, the hiring and human resource recruiters gather and assess the interviewees’ performance and qualifications based on their selection criteria. Then, before the job offer is sent, you need to contact the referees of the respective applicants to know their behaviors and work achievements in their previous area. Their work records and qualifications play a significant role in their future successes and can help recruiters to find the best applicant for the job position. At last, the recruiters can send offers to the selected applicants.

Part 5: EdrawMax Recruitment Process Flowchart Template

Having decided to carry out the recruitment to fill a replacement or new position vacancy in your firm, you need to create the best recruitment process flowchart. It ensures a smooth handling of the process. However, the task of making the ideal hiring process flowchart can be a little strenuous and exhausting because you are supposed to find the perfect diagram design elements for the flowchart.

Here EdrawMax comes with plenty of recruitment process flowchart template for free use. All you have to do is to download EdrawMax for free and select a hiring process flowchart template to fit the recruitment requirements of your organization.

Below are our featured recruitment process flowchart templates and other HR management templates, which are available and free for download.

  • Hiring Process Flowchart
  • Job Hiring Flowchart
  • Hiring Process Flow Chart

Part 6: Recruitment Process Flowchart Outsourcing

Viewing and evaluating recruitment process outsourcing flowcharts can be of great assistance in finding out how the process looks. It might be a little different from what you already have with some better enhancement. Before outsourcing recruitment process flowchart, the cost, technological preferences and your goals should be taken into consideration. The recruitment process flowchart outsourcing is the best choice you can make to ensure a productive and successful hiring process.

It saves a lot of time and money, ensures positive candidate experience, enhances consistency and efficiency ,and contributes majorly in the recruiting of the best candidates for the job position. The recruitment process outsourcing provides the best and expertise recruiter team in their field.

The recruitment process can be a nerve-wracking experience both for you and the potential employees if not done appropriately. With the help of recruitment process flowchart, it becomes an enjoyable and positive activity in your organization. The recruitment process flowchart outsourcing service like Edraw templates is more manageable and less overwhelming. Better yet, the software is available for download freely! Therefore, don’t cringe at the sound of recruiting activities, because Edraw has got you covered.

Flowchart is a better way of presenting the steps of recruitment process. It provides a more effective analysis of the problem.

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