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Ideal Recruitment Process Flowcharts for Your Company

> Edraw Example > Ideal Recruitment Process Flowcharts for Your Company
Posted by Allison Lynch | 09/16/2021

In the recruitment and selection process, HR managers or recruiters need to identify job vacancies, analyze job requirements, receive and review applications from candidates. Then, the most suitable candidate will be selected from the shortlist.

The recruitment process can be hectic, arduous, and time-consuming. Therefore, a recruitment process flowchart is really necessary for recruiters to find the perfect candidates and for candidates to figure out what will happen in each step of the recruitment process.

Now, how can you create an ideal recruitment process flowchart for your company?

recruitment process

Part 1: What is the Recruitment Process?

A recruitment process includes analyzing the requirements of job vacancies, finding candidates, receiving their applications, and selecting the suitable ones to fill the positions.

An ideal recruitment process is a well-defined process that follows different phases to accomplish the candidate recruitment, which includes planning, setting job requirements, searching for suitable candidates, interviewing with management, negotiating, and getting the right candidate.

recruitment management flowchart

Part 2: How Recruitment Process Flowcharts Will Help Your Company?

Recruitment processes in companies are arduous, time-consuming, and fatiguing. However, they can be rationalized if you have a proper flowchart made for them. The recruitment process flowcharts aid in understanding and mapping out the whole process, simplifying things for the recruiter and the candidate.

A well-prepared flowchart can help you visualize the process and keep everything transparent. Understanding the process well and knowing the next step makes it easy for the team to search for potential candidates and filter out the best ones.

Recruitment process charts are an effective way to hire candidates based on merit and relevance. It will ensure consistency and a fairer hiring system for all. Recruitment in a company involves many people. Making a recruitment process flowchart will help improve communication between all the members and aid in keeping everyone aligned on the same page. Besides, it makes it easier to compare and finalize the candidates.


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Part 3: Recruitment Process Flowchart Templates

Having decided to carry out the recruitment to fill a replacement or new position vacancy in your firm, you need to create the best recruitment process flowchart. It ensures a smooth handling of the process. However, the task of making the ideal hiring process flowchart can be a little strenuous and exhausting because you are supposed to find the perfect diagram design elements for the flowchart.

Here EdrawMax comes with plenty of recruitment process flowchart template for free use. All you have to do is to download EdrawMax for free and select a hiring process flowchart template to fit the recruitment requirements of your organization.

Below are our featured recruitment process flowchart templates and other HR management templates, which are available and free for download.

  • Hiring Process Flowchart
  • Job Hiring Flowchart
  • Hiring Process Flow Chart

Part 4: How to Make a Recruitment Process Flowchart?

To build the integrity of your business/organization, a transparent and fair recruitment process is necessary. Therefore, here are some recruitment process steps that should be added to your flowchart.

  1. Identify The Hiring Needs
  2. In organizations, recruitments are essential for taking new talent on board. A good innovative team gives chances to departments for growth and progress. Therefore, HR must consult the departments and identify the hiring needs before making the flowchart.

    After deciding the recruitment positions, decide the skill set crucial for it and how the candidate will fit into this business. Connect with hiring managers to understand which positions should be prioritized and understand the job descriptions well.

  3. Write A Job Description
  4. Once the hiring positions have been decided, it is time to draft a job description for them. Job descriptions will build the company’s first impression and so has to be good and attractive. It should portray your needs-required skills and responsibilities- but also tell what incentives to expect in return.

    The description is concise but specifies all the requirements as well. Make sure to mention all these details in it:

    • Job Title
    • Location
    • Working Hours (part-time, full-time, shifts)
    • Preferred Qualifications and Experience
    • Interpersonal skills and communication
    • Brief description of position, responsibilities, company, and its mission
    • Salary package and other benefits
  5. Find The Applicants
  6. Now that the requirements and available vacancies are decided, it is time to execute your recruitment plan and find people to fill the slots. Use the different media outlets to advertise and convince the potential candidates to apply. You can give out your job description in newspapers, social media, career websites, or notice boards in the office. For a broader search, it can also be advertised in job fairs and campus visits.

  7. Review The Applications
  8. After the hiring news has been made public, applications will start flowing in. Some candidates will seem more qualified and experienced than others, while some won’t fit into your job description criteria. Before you invest your time in interviews, it is time to narrow down the list and select the most potential candidates for that position.

    However, the applications reviewing does not have to be very formulaic. Often the new candidates-with zero work experience- turn out to work better than someone else in a similar position. You can review the applications by seeing the following:

    • Does the candidate fit your job description?
    • Candidate’s job history- progression and tendency to continuously work in a specific environment.
    • Is he overqualified for the position? (can you accommodate his salary demands and availability)
  9. Interviewing and Assessment
  10. When the applications have been shortlisted, the successful candidates will receive calls for interviews from the organization. This makes the most important part of the recruitment process flowcharts; interviews allow the recruiters and candidates to have a face-to-face interaction. The recruiter now gauges the abilities and working potential of the candidate and evaluates his skills. Ensure that you have the candidate’s resume and other documents so questioning him about his skills and preferences is easier.

  11. Finalize and Make Offers
  12. This is the final part of the recruitment process. Assess the candidates on the merit of their applications and interviews and finalize your choice. Before sending out the acceptance letters, call the referees of the respective candidates and inquire about their working attitudes and achievements in previous workplaces. Once everything is positive, send out offers and acceptance letters to the successful candidates.

Part 5: Should I Consider Recruitment Process Outsourcing?

Viewing and evaluating recruitment process outsourcing flowcharts can be of great assistance in finding out how the process looks. It might be a little different from what you already have with some better enhancement. Before outsourcing recruitment process, the cost, technological preferences and your goals should be taken into consideration. The recruitment process flowchart outsourcing is the best choice you can make to ensure a productive and successful hiring process.

It saves a lot of time and money, ensures positive candidate experience, enhances consistency and efficiency ,and contributes majorly in the recruiting of the best candidates for the job position. The recruitment process outsourcing(PRO) provides the best and expertise recruiter team in their field.

The recruitment process can be a nerve-wracking experience both for you and the potential employees if not done appropriately. With the help of recruitment process flowchart, it becomes an enjoyable and positive activity in your organization. The recruitment process flowchart outsourcing service like EdrawMax templates is more manageable and less overwhelming. Better yet, the software is available for download freely! Therefore, don’t cringe at the sound of recruiting activities, because EdrawMax has got you covered.

The Flowchart is a better way of presenting the steps of recruitment process. It provides a more effective analysis of the problem.

Part 6: Use EdrawMax for Flowchart Creation

Now that you know how recruitment process flowcharts can simplify the hiring process, it is time to create one. Knowing all the recruitment process steps to design a flowchart that meets your needs wouldn’t be difficult, and with EdrawMax, it gets as simple as possible. Wondershare EdrawMax is a popular and user-friendly platform that helps create versatile graphs, charts, and different graphic illustrations in no time.

recruitment process flowchart creation

Whether you are a newbie or a pro, creating a flowchart with EdrawMax is super simple. With a drag-and-drop user-friendly interface, a gamut of built-in flowchart symbols, data flow diagrams, and workflow templates, you can create beautiful and innovative charts in just a few clicks. The highly customizable and industry-grade flowchart symbol library allows users to get creative and meet their requirements. At the same time, the variety of flowchart templates allows you to choose and customize pre-built flowcharts to meet your requirements.

EdrawMax is simple, fast, and highly customizable to fit your preferences. So start creating marvelous charts in a go!

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