Create Org Chart from Data

TransferringanExcelworksheetintoaprofessionalorgchartrequiresonlyafewminutes.Evenwhenyourfiledoesn't conform to our required format, you can still make it quickly. See how easy it is in the following tutorial.

Download Free Organizational Chart Software and View Examples

Step 1 Import Data

Firstly, you need to open a drawing page. Start Edraw. -> Choose Organizational Chart in the Available Templates list. -> Double click the icon of Organization Chart.

Secondly, import your data. Click Org Chart tab. -> In the Org Data group, click Import. -> Locate your data file and then select it. -> Click Next to continue.

Then, in the Data Import Wizard, define the Name as First Name and the ReportsTo as Last Name (Click the drop-down menu to choose a suitable option for Name and ReportsTo). Hit on Next to continue.

Finally, set data field and display options. Display on shape determines what categories will be shown in each shape of the org chart. Edraw shows Name, Title and Department by default. You can choose to show more categories by clicking the checkboxes. -> Hit on Finish to complete data import.

Step 2 Show Relationship

Since there is no ReportsTo column in the source data, the relationship between staff cannot be identified by now. You can move the shapes and connect them to show the structure.

If B is A's subordinate, drag B above the bottom of A. You can see a floating action button surrounded by red box. Release the mouse and a connection line will be generated automatically to show their relationship.

If C is B's colleague, drag C above the right side of B.

Step 3 Polish Organization Chart

You can refine and polish the chart by clicking Display Options.

1. Choose to show photo or not.
2. Resize shapes by entering new width and height value.
3. Choose different font colors for different categories.
4. Move each category up or down.
5. Apply the changes to selected shapes or pages.

To insert photos, select one shape, click Change Photo on Org Chart tab.

To change shape style, select one or several shapes, apply a quick style under Home tab.

Click Relayout to align and distribute the shapes evenly.

Step 4 Save or Print Organization Chart

Save the organization chart under File tab. Choose Export & Send to convert the chart into other formats.

To print the chart, follow these simple steps. Click Print. -> Click More Print Setup... -> Choose Fit to. (Fit to 1 x 1 sheet means the chart will be printed on 1 paper.) -> Hit on OK.

If your data file doesn't conform to the required format, you can also convert them into a professional org chart. Click this link for more information.

Discover why Edraw is an awesome tool to create an organizational chart: Try it FREE.

Organizational Chart Examples

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